Effective Date: October 7, 2025
Applies To: All users of the FOPM Human Resources Integrated Experience (HRIX)
System Name: iFAE Human Resources Information System
Developed by: First Oceanic Property Management, Inc. (FOPM)
Welcome! FOPM Human Resources Integrated Experience (“FOPM-HRIX”) is a Mobile Application and Web Application developed by iFAE Online Solutions, Inc. (“iFAE”) for First Oceanic Property Management, Inc. (“FOPM”) and Georgia Technosystems, Inc. (“GTI”). By downloading, installing, using, registering, or accessing any content, data, or features provided through FOPM-HRIX, the user agrees to be legally bound by the following terms and conditions (“Terms”).
These Terms govern access to and use of HRIX, whether via mobile, web, or any other supported platform, and constitute a binding agreement between the user and FOPM and/or GTI. Continued use of HRIX signifies ongoing acceptance of any updates, revisions, or modifications to these Terms.
Users are advised to read these Terms carefully prior to using the application. Those who do not agree are enjoined from accessing, downloading, installing, or using FOPM-HRIX and must cease access immediately.
HRIX is a proprietary platform for HR processes governed by Philippine law and internal company policies. Unauthorized use may result in disciplinary or legal action.
Only authorized employees and representatives may access HRIX. Sharing credentials is strictly prohibited.
Users must keep their information true and updated. False data may result in penalties or liability.
Uploaded media remains user-owned but grants FOPM and iFAE a license for legitimate business purposes.
All HRIX content is intellectual property of FOPM and iFAE. Unauthorized duplication is prohibited.
External services linked within HRIX are not controlled by FOPM. Users assume responsibility when interacting with them.
Users may not sell or exploit HRIX content without written consent.
No third party may embed HRIX without prior written approval.
Use must comply with Philippine labor and data privacy laws.
Reverse-engineering or decompiling HRIX is prohibited.
FOPM and iFAE may modify or suspend system features at any time without notice.
These Terms take effect upon download and remain valid until updated.
Suspended users cannot regain access without formal approval.
Users must maintain accurate profiles and treat system memos as official communication.
HRIX may be unavailable during maintenance. Users should save data regularly.
Credentials and biometric authentication must remain confidential. Sharing is a violation.
Users are responsible for all actions under their account.
FOPM may suspend or terminate access at any time.
Accounts must be issued by HR. Unauthorized registration is prohibited.
HRIX is provided “as is” and “as available.” Use at your own risk.
By using HRIX, users consent to lawful data processing and sharing for HR purposes.
Users hold FOPM and iFAE harmless from liabilities due to misuse or malicious activity.
All personal data is encrypted and handled in accordance with the Data Privacy Act of 2012.
Data may be retained as required by law and for audit or compliance purposes.
Thank you for using the FOPM Human Resources Integrated Experience.
FOPM, GTI, and iFAE are committed to protecting the personal data of their employees, which includes personal and sensitive personal information as defined under the Data Privacy Act of 2012 (RA 10173). This Privacy Policy outlines how such information is collected, processed, and protected in accordance with the Data Privacy Act of 2012 and its Implementing Rules and Regulations (IRR).
The FOPM-HRiX system collects the following types of data:
FOPM processes your data for the following lawful and legitimate purposes:
Use of your data is lawful, necessary, and proportional to the fulfillment of employer obligations and system functions.
FOPM may disclose your personal and sensitive personal data to the following, for legitimate business and legal purposes:
All third-party disclosures follow strict confidentiality protocols and are bound by Data Sharing Agreements and applicable privacy safeguards.
As a data subject, you have the right to:
Requests may be submitted via formal letter or email to FOPM’s Data Protection Officer (DPO).
All personal data stored within the HRIS shall be classified based on sensitivity and purpose of processing (e.g., payroll data, employee records, medical records, biometric data) to determine access levels, storage security, and disposal schedules.
Upon separation from FOPM, HRIS user access shall be automatically revoked within thirty (30) calendar days from the employee’s official separation date. Role-based access reviews shall also be conducted periodically to remove or revise access of users who have changed roles, been reassigned, or transferred departments.
Archived records beyond active HR processing periods shall be moved to encrypted, access-restricted long-term storage and accessed only for legal, regulatory, or audit purposes by authorized personnel.
Retention periods are established in accordance with regulatory obligations and business requirements, such as:
Data deletion shall follow secure protocols (e.g., cryptographic wipe or secure erase) per National Privacy Commission (NPC) guidelines and applicable laws. When deletion is not technically feasible, anonymization shall be applied to remove personal identifiers in accordance with NPC Circular 2022-01.
All HRIS data shall be regularly backed up using encrypted systems with off-site or cloud redundancy. Backup data shall follow the same retention and deletion schedules.
Certain system features require access to your device for the following:
These permissions will be explicitly requested. Disabling them may limit certain functionalities but does not prevent access to your core HRIS records.
When accessing HRIS via a web browser, cookies may be used to:
You may disable cookies through your browser settings, though some features may be affected.
While the HRIS infrastructure is primarily hosted in the Philippines, technical support or data backups may involve limited access by authorized affiliates located abroad. FOPM ensures compliance with Philippine privacy laws and safeguards all data through encrypted channels and restricted access protocols.
For questions, concerns, or requests under the Data Privacy Act, you may contact:
Data Protection Officer (DPO)
iFAE Online Solutions, Inc.
Email: [email protected]